How to Check and Agree on an Inventory: A Comprehensive Guide

An inventory is a crucial document in the rental process. It helps prove the state of the property when you moved in and can help avoid disputes about returning your deposit. Here's a step-by-step guide on how to check and agree an inventory effectively.

Why an Inventory is Important

Proving Property Condition

The inventory details the condition of the property at the start and end of your tenancy. This documentation can protect you from unjust charges for damages or cleaning.

Avoiding Deposit Disputes

A thorough and accurate inventory can help avoid disputes with your landlord about the return of your deposit. It provides clear evidence of the property's state when you moved in, making it easier to resolve disagreements.

Creating an Inventory

Who is Responsible?

The landlord or letting agent should draw up an inventory when your tenancy starts and update it when you move out. While it's in your landlord's interest to provide an inventory, it is not a legal requirement.

Independent Inventory Clerks

If the landlord does not provide an inventory or if you find the provided one inadequate, you can hire an independent inventory clerk to create one. However, be aware that you're unlikely to get the money back if you pay for your own inventory.

Checking and Signing the Inventory

What to Look For

Before signing the inventory, thoroughly check it. Ensure it includes:

An overview of the entire property
A list of contents with their conditions
Details about the condition of walls, ceilings, floors, paintwork, carpets, curtains, furniture, appliances, fittings (e.g., cupboards), windows, and doors
Whether smoke alarms and carbon monoxide detectors are provided and working
Meter readings

Making Changes

If you notice any discrepancies, make sure to:

Add details of anything missing
Note any damage not recorded
Correct any inaccurate meter readings

Take photos of any cracks, marks, or scratches not recorded in the inventory. Only sign and date the inventory when you’re happy it’s accurate, and keep a copy for your records.

Keeping Records

Reporting Repairs

Report repairs to your landlord in writing as soon as possible. Keep records if you replace something you broke or had something mended.

Correspondence

Maintain copies of all correspondence between you and your landlord. This includes emails, letters, and any other form of communication regarding the property.

Damage Records

Keep a record of any damage to your belongings or health that results from repairs not being done. This can be crucial evidence if disputes arise.

Checking the Inventory When You Move Out

Be Present for the Check-Out

Try to be present when your landlord or agent conducts the check-out inventory. This allows you to address any disagreements and provide proof of pre-existing damage.

Signing the Check-Out Inventory

Sign and date the check-out inventory if you're happy with its accuracy. Make sure to keep a copy for your records.

Handling Disputes at the End of Your Tenancy

Deposit Deductions

If you broke or damaged anything while living in the property, your landlord can make deductions from your deposit. However, they should not charge for normal wear and tear, such as worn carpets or faded curtains.

Disputing Unfair Deductions

If you believe your landlord is making unfair deductions, you can dispute them. A tenancy deposit protection scheme or court will expect your landlord to provide evidence supporting any deductions made.

Conclusion

An inventory is an essential tool for both tenants and landlords. By ensuring the inventory is thorough and accurate, you can protect yourself from disputes and ensure a smooth rental experience. Always check the inventory carefully, make necessary changes, and keep detailed records throughout your tenancy.

By following these guidelines, you can navigate the inventory process with confidence and protect your interests as a tenant.